Finance

Function: 

Finance is responsible for overseeing the financial management of City funds and supporting the City Council, City Manager and Departments in providing City service to the community.

Programs:

General Accounting is responsible for the basic financial accounting and reporting activities of the City in delivering the Annual Comprehensive Financial Report (ACFR) and prepares the Annual Comprehensive Financial Report for the City which is submitted to the Government Finance Officers Association (GFOA) for an award for Excellence in Financial Reporting. General Accounting also coordinates required financial audits including the City’s annual audit and Single audit, Transportation Development Act (TDA) and State Gas Tax audits, as well as routine petty cash and credit card audits, and submits the Annual State Controller’s Report, Annual Street Report, and City’s Financial Transaction Report to the State of California.

Budget Management provides support to the City Manager’s Office and other City departments in all aspects of budget development, preparation, and monitoring, and prepares Budget Documents for the Adopted Budget for Operating and Capital Improvement Programs (CIP). Budget Management also assists departments in reviewing budgets and preparing necessary adjustments and appropriation requests, and maintains the budget in the financial system and implements approved budget changes throughout the fiscal year.

Financial Resources is responsible for debt management, special districts, property management, and risk management, and manages the issuance of tax-exempt debt on a Citywide basis, including General Fund, Water, Wastewater, Solid Waste, Special Revenue Fund, Tax Allocation Financing, Assessment District and Community Facilities District debt issues. Financial Resources provides financial analysis for potential bond issues, refunding opportunities, and alternative financing structures, and provides ongoing debt administration services for the City’s municipal debt portfolio, including debt service payments, trustee account maintenance, State Controller Reporting for the City of Oxnard Financing authority (COFA), investor/Rating Agency relations, continuing disclosure obligations, and preparation and monitoring of arbitrage reports.

Grants Management is responsible for financial activities related to grant administration, and administers financial requirements of non-public safety and non-Housing related grants including Department of Transportation (Caltrans), various Federal and State grants for Public Works, Library, Parks, and Recreations. Grants Management also reviews and monitors grant regulations, policies, contracts, amendments, and other documents for both City departments and nonprofit agencies to ensure compliance, and ensures capital project grants are in compliance in terms of phases of work, reimbursement ratios, participating costs, and matching requirements.

Purchasing Division supports City departments in the procurement of goods and services, and provides assistance on bidding procedures and requirements, vendor sources, estimated costs of goods and services, proper use of account codes, cooperative purchasing with other public entities, requests for proposals, requests for qualifications, solicitation and evaluation, and the sale of surplus equipment. Purchasing Division also reviews purchases for compliance with City policy and purchasing guidelines.

Mail and Courier Services is responsible for interoffice mail and postal services for City departments.

March 4, 2022: Executive Order N-6-22
Governor Gavin Newsom issued Executive Order N-6-22 (EO) regarding sanctions in response to Russian aggression in Ukraine. The EO is located at https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf. The EO directs all agencies and departments that are subject to the Governor’s authority to take certain steps, including notifying all contractors and grantees of their obligations to comply with existing economic sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. This correspondence serves as a notice under the EO that as a contractor compliance with the economic sanctions imposed in response to Russia’s actions in Ukraine is required, including with respect to, but not limited to, the federal executive orders identified in the EO and the sanctions identified on the U.S. Department of the Treasury website https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions. Failure to comply may result in the termination of contracts or grants, as applicable.